Randall Proulx

Senior Business Systems Analyst

Contract lifecycle management, AI automation and platform integrations — with a human approval step before anything executes.

Sacramento, CA

Personnel file

I own contract, procurement and expense platforms at AppFolio, and build the automation underneath them. I sit between Legal, Finance, Procurement and IT, turning ambiguous requests into scoped solutions and keeping the environment SOX audit-ready.

Data flow I own, simplified
  1. Workday
  2. Coupa
  3. Ironclad
  4. NetSuite

Mission profile

  • Contract lifecycle

    Led Ironclad across Legal, Procurement, Partnerships, Marketing and Facilities; migrated 2,300 legacy contract records.

  • AI agents, human approval

    Slack agents on AWS Bedrock and a Claude-based peer reviewer; a person signs off before any action runs.

  • Platform integrations

    Workday, Coupa, NetSuite and Ironclad syncs in Python, each with a dry-run mode and an audit trail.

  • Procurement & controls

    Primary admin for Coupa and Expensify; owner of SOX ITGC/ITAC controls and access reviews.

Service record

  1. Mar 2026 – Present Senior Business Systems Analyst AppFolio
  2. May 2024 – Mar 2026 Business Systems Analyst AppFolio
  3. Apr 2023 – May 2024 Senior Business Systems Analyst NFP
  4. Jan 2021 – Apr 2023 Business Systems Analyst NFP
  5. Feb 2019 – Jan 2021 Business Analyst Everguard Insurance Services (NFP)

Systems

Platforms

  • Ironclad
  • Coupa
  • NetSuite
  • Workday
  • Expensify
  • Salesforce

Integration & AI

  • Python
  • REST APIs
  • Workato
  • UiPath
  • Claude
  • AWS Bedrock

Governance

  • SOX
  • ITGC / ITAC
  • Access reviews
  • Change management
  • Control narratives
  • Audit support

Personal projects

Cinnabar Lab

iOS app · SwiftUI

A Pokémon companion app: Pokédex for all 1,025 Pokémon, team builder with type coverage, Living Dex tracker and quiz, all filtered to the game you're playing. Supports 22 games and works fully offline.

Nightmare Troubadour Codex

Web tool · Yu-Gi-Oh! (DS, 2005)

Card lookup for Yu-Gi-Oh! Nightmare Troubadour. Search in Japanese or English, filter by type, attribute and level, browse real Japanese OCG card scans and track a personal collection.

Credentials

Certifications

  • Workato Foundations, Levels 1 & 2 Workato
  • Supplier Information Management Coupa
  • Procure-to-Invoice System Administration Coupa
  • Japanese-Language Proficiency Test, Level 2 JLPT · business fluent

Education

  • Portland State University B.A., Japanese Language & Literature, Linguistics · 2013–2017
  • Arc Academy, Tokyo Japanese Language & Culture · 2009–2010

Communications

Open to employment, consulting and collaboration. Email is the fastest way to reach me.